First, log into PeopleSoft Finance. Effective the morning of Thursday, May 13th, the Financials login process will consist of two parts: Part 1: Log in to your Williams Google account, e.g. abc1@williams.edu If you’re already logged in to your Williams account, you’ll automatically proceed to part 2. For… Continue reading »
Dear Faculty and Staff, Effective July 1, 2018, faculty and staff who use the college purchasing card (pcard) for restaurant meal purchases will only be required to submit receipts for amounts that total over $50. Restaurant meals charged to the college pcard that are less than $50 will no longer… Continue reading »
Gift Card Policy In most cases the IRS considers gift cards to be cash and therefore taxable. Gift cards may not be issued to employees for services rendered or in recognition of service performed. Gift cards may be used for confidential subject fees and non-employee prizes that are small in… Continue reading »
Accounts Payable Process Controller’s Office Hopkins Hall, 1st Floor-Office Hours: Monday-Friday-8:30 am to 4:30pm Office Website: http://controller.stage.williams.edu/ Accounts Payable: Laurie Barbeau – 597-4009 – lbarbeau@williams.edu or accountspayable@williams.edu Melissa Mongeon – 597-4453 – mmongeon@williams.edu or accountspayable@williams.edu Things to Remember: Three different forms: Invoice Form: Invoice… Continue reading »
Journal Entry Creation Access PeopleSoft Finance, the link can be found on the Controller’s Office Website on the right panel under PeopleSoft Finance or click here to access. Login to PeopleSoft Finance and select JEs and AP Forms from the My Williams menu. You can also… Continue reading »
To increase efficiency, we have added the ability to “COPY” older vouchers into new vouchers. The older voucher becomes a template and most information is copied from that voucher to the new one with certain exceptions. You are responsible for changing and verifying any information for the new payment request… Continue reading »
In order to maintain our system of internal controls during this time of remote working, PCard Reconciliations, with documentation of the business purpose of the purchase are expected to be submitted to the Controller’s Office on a timely basis. Our external auditors will test to confirm that the reconciliation process… Continue reading »
As a response to the COVID 19 outbreak and until further notice, the following will be the Accounts Payable payment schedule: Every Wednesday for ACH Direct Deposit payments 15th of the month for paper checks New Secure Electronic ACH Direct Deposit and Taxpayer ID… Continue reading »
In order to access the Williams College Finance System, you will need to log into the VPN. Once in Finance, you can access your reports, process your PCARD transactions and create or submit Accounts payable vouchers. VPN instructions are available on the OIT website. You can access the Finance… Continue reading »